Service
Nonprofit Bookkeeping Services
Accurate fund accounting, grant tracking, and board-ready reports that keep your nonprofit's books audit-ready year-round.
Starting at $500/mo
Nonprofits don't keep books like ordinary businesses do. Instead of tracking profit, you're accountable to donors, grantors, and a board for how every dollar is spent, which means your bookkeeping has to follow money by purpose, not just by category. That's the heart of fund accounting: separating unrestricted, temporarily restricted, and permanently restricted funds so you can prove that restricted gifts and grants were used exactly as intended. Done well, this gives your treasurer and board confidence, keeps grantors happy, and makes your annual Form 990 and any audit far less stressful.
IBRA Bookkeepers is a solo, QuickBooks Certified bookkeeper with an accounting degree and 10+ years of experience, serving nonprofits and associations throughout the DMV (Washington, DC, Maryland, and Northern Virginia) on a 100% remote basis. I set up your chart of accounts around programs, grants, and funding sources, reconcile every account monthly, and produce the Statement of Financial Position and Statement of Activities your board actually needs. Everything runs through QuickBooks Online with secure bank connections, so there are no office visits or travel, just clean, reliable books and clear communication by phone or video.
What you get
Fund & class accounting setup
I structure QuickBooks Online with classes or locations to separate unrestricted, temporarily restricted, and permanently restricted funds, so net assets are tracked correctly and restricted dollars never get co-mingled.
Grant & program tracking
Income and expenses are tagged by grant, program, and funding source. When a grantor asks how their money was spent, you can pull a clean report instead of digging through transactions.
Monthly bank & credit card reconciliation
Every bank, credit card, and merchant account (including donation platforms like PayPal, Stripe, or Donorbox) is reconciled monthly so your records always match reality.
Board-ready financial statements
Monthly Statement of Financial Position and Statement of Activities, plus budget-vs-actual reporting, formatted so your treasurer and board can read them at a glance.
Donation & revenue recording
Contributions, grants, membership dues, event revenue, and in-kind gifts are categorized accurately, with restricted vs. unrestricted revenue tracked from the moment it comes in.
990 & audit prep support
Organized, reconciled records and supporting schedules that hand cleanly to your CPA or auditor for Form 990 filing and annual audits or reviews.
Who this is for
- +501(c)(3) charities and foundations
- +Trade groups, HOAs, and membership associations
- +Faith-based and community organizations
- +Grant-funded programs with restricted reporting needs
- +All-volunteer or small-staff nonprofits without an in-house bookkeeper
How it works
Free consultation
We hop on a call to talk through your organization, funding sources, and reporting needs. I review your current QuickBooks setup and any grant or restricted-fund requirements.
Setup & cleanup
I structure your chart of accounts around funds, programs, and grants, connect your accounts securely, and clean up any backlog so we're starting from accurate numbers.
Monthly bookkeeping & reporting
Each month I reconcile every account, categorize transactions, and deliver board-ready financial statements and budget-vs-actual reports, ready for your treasurer and your CPA.
Frequently Asked Questions
- Do you understand fund accounting and restricted funds?
- Yes. I set up your books to separate unrestricted, temporarily restricted, and permanently restricted net assets, and I track restricted grants and donations by purpose so you can always show funds were used as the donor or grantor intended. I'm a QuickBooks Certified bookkeeper with an accounting degree and 10+ years of experience supporting organizations like yours.
- Do you file our Form 990 or do our audit?
- I'm a bookkeeper, not a CPA, so I don't file the 990 or perform audits. What I do is keep your records clean, reconciled, and organized all year, then prepare the schedules and reports your CPA or auditor needs. That handoff makes 990 filing and annual audits faster and less expensive.
- Can you track multiple grants and programs separately?
- Absolutely. Using QuickBooks Online classes and tags, I tag income and expenses by grant, program, and funding source. You'll get budget-vs-actual reporting per grant or program, which makes grantor reporting and board updates simple.
- Is the service fully remote, and how does it work?
- Yes, everything is 100% remote. I work inside QuickBooks Online with secure, read-only bank and credit card connections, so there's no need for in-person meetings or handing over paperwork. We communicate by phone, email, or video, which works well for nonprofits across DC, Maryland, and Northern Virginia.
- What does nonprofit bookkeeping cost?
- Monthly bookkeeping starts at $500/mo with flat-rate pricing, no hourly surprises, and no long-term contracts. If your books are behind, catch-up and cleanup starts at $750 with a flat quote after a free assessment. We can scope the right fit on a free consultation.
Related services
Monthly Bookkeeping
Hand off your day-to-day books. We categorize transactions, reconcile your accounts, and deliver clean monthly financials, so you always know exactly where your business stands.
Financial Statement Preparation
Get a clean Profit & Loss, Balance Sheet, and Cash Flow Statement every month, accurate, on time, and explained in plain English so you can run your business with real numbers.
Ready to hand off your books?
Book a free 30-minute strategy call. No pressure, no commitment.
QuickBooks Certified · Based in Dumfries, VA