Service
E-Commerce Bookkeeping
Clean, reconciled books for online sellers, so you always know your true margins, cash position, and tax exposure.
Starting at $500/mo
Selling online creates a different kind of bookkeeping mess. Every Shopify, Amazon, or Stripe payout is a lumped-together deposit that already has platform fees, refunds, chargebacks, and shipping netted out, so the number that hits your bank rarely matches your actual sales. If you simply record those deposits as revenue, your income is understated, your fees are invisible, and your cost of goods sold (COGS) never lines up with what you actually sold. IBRA Bookkeepers untangles all of it in QuickBooks Online so your financials reflect what really happened.
IBRA is a QuickBooks Certified Partner with an accounting degree and over 10 years of experience, working 100% remotely for e-commerce sellers across the DMV (DC, Maryland, and Northern Virginia) and beyond. As a capable generalist, IBRA brings standard best practices to the common e-commerce challenges: separating gross sales from fees, tracking inventory and COGS, mapping sales tax collected versus owed, and reconciling multi-channel payouts. You get accurate monthly books and plain-English answers, with flat-rate pricing and no long-term contracts.
What you get
Payout & deposit reconciliation
Breaking down each Shopify, Amazon, Stripe, PayPal, or Etsy payout into gross sales, platform fees, refunds, chargebacks, and shipping, so revenue and expenses are recorded accurately, not just the net deposit.
Sales tax tracking
Recording sales tax collected as a liability (not revenue) and reconciling it against what your platforms or tax tool remit, so you can see what you owe across the states where you have nexus. We track and organize; we do not file returns for you.
Inventory & COGS accounting
Setting up cost of goods sold so your product costs flow against sales, giving you real gross margin instead of a deposit total that hides your true cost structure.
Multi-channel categorization
Consistent chart of accounts across all your sales channels and payment processors, so income, fees, advertising, and software subscriptions are coded the same way everywhere.
Monthly financial statements
A clean Profit & Loss, Balance Sheet, and cash flow view each month, so you understand margins by channel, your real ad spend, and how much cash is actually yours versus owed in tax.
Catch-up & cleanup
Behind on months or years of tangled e-commerce activity? We reconstruct and reconcile your history so your records are accurate and ready for your CPA at tax time.
Who this is for
- +Shopify, Amazon, Etsy, or WooCommerce store owners
- +Sellers using Stripe, PayPal, or Square for payments
- +Multi-channel sellers juggling several platforms at once
- +Brands carrying inventory who need accurate COGS and margins
- +Online sellers behind on books or unsure of their sales tax exposure
How it works
Free consultation
We hop on a quick call to review your sales channels, payment processors, inventory situation, and where your books stand today. No travel, no office visit, all remote.
Connect & assess
We connect securely to QuickBooks Online and your bank and platform accounts, then map out a clean chart of accounts and a flat quote for any catch-up or cleanup work.
Ongoing accurate books
Each month we reconcile payouts, track fees, COGS, and sales tax, and deliver clear financial statements, so you can run your store on real numbers.
Frequently Asked Questions
- Why don't my Shopify or Amazon deposits match my sales?
- Because the deposit is a net figure. Platforms subtract transaction fees, refunds, chargebacks, shipping labels, and sometimes advertising before they pay you. Recording only the net deposit understates both your real revenue and your real expenses. We break each payout into its parts so your books show true gross sales and every fee separately.
- Do you handle sales tax for e-commerce?
- We track sales tax accurately in your books, recording what you collect as a liability and reconciling it against what your platforms or sales tax software remit, so you always know what you owe and where. We do not prepare or file sales tax returns; for filing and nexus determinations across states, we coordinate with your CPA or a sales tax specialist.
- Can you track inventory and cost of goods sold?
- Yes. We set up COGS so your product costs are matched against sales, which is what gives you an honest gross margin. For sellers with high SKU counts, we typically rely on your inventory or platform reports and record the cost side in QuickBooks Online so your financials stay accurate without duplicating a full inventory system.
- Which platforms and tools do you work with?
- IBRA works in QuickBooks Online and reconciles activity from common channels and processors including Shopify, Amazon, Etsy, WooCommerce, Stripe, PayPal, and Square. Everything is handled remotely through QuickBooks Online and secure bank and platform connections.
- How much does e-commerce bookkeeping cost?
- Monthly bookkeeping starts at $500/mo, and one-time catch-up or cleanup work starts at $750 with a flat quote after a free assessment. Pricing is flat-rate with no hourly surprises and no long-term contracts.
Related services
Monthly Bookkeeping
Hand off your day-to-day books. We categorize transactions, reconcile your accounts, and deliver clean monthly financials, so you always know exactly where your business stands.
QuickBooks Cleanup
If your QuickBooks Online file is full of uncategorized transactions, duplicate entries, and reconciliations that won't balance, I'll clean it up and hand you accurate, tax-ready books.
Ready to hand off your books?
Book a free 30-minute strategy call. No pressure, no commitment.
QuickBooks Certified · Based in Dumfries, VA