Service
Bookkeeping for Realtors and Real Estate Agents
Commission income is lumpy, deductions are everywhere, and tax time shouldn't be a scramble, we keep your real estate books clean, current, and ready all year.
Starting at $500/mo
Real estate agents run a business that looks nothing like a 9-to-5. Your income arrives in uneven commission checks, you're a 1099 contractor paying your own taxes, and your expenses, mileage, MLS and lockbox fees, signage, staging, marketing, broker splits, and CE courses, are scattered across cards and accounts. Good bookkeeping turns that mess into a clear picture of what you actually earned and what you owe.
IBRA Bookkeepers handles the day-to-day books for realtors across Prince William County and the wider DMV. As a QuickBooks Certified Partner with an accounting degree and 10+ years of experience, we set up a chart of accounts built for commission income and agent expenses, reconcile your accounts every month, and keep you ready for quarterly estimated taxes, so you can spend your time with clients, not your spreadsheets.
What you get
Commission Income Tracking
We record each closing and commission check, net of your broker split, so you can see real earnings per deal, not just what hit your account.
Agent Expense Categorization
MLS and lockbox dues, signage, staging, marketing, transaction coordinators, CE, and dues, every deductible expense captured and categorized correctly.
1099 & Tax-Time Organization
We organize the 1099-NEC and 1099-MISC forms you receive from brokerages and reconcile them to your books, so nothing slips through at filing time.
Mileage & Auto Tracking Support
We set up a clean way to log business mileage and vehicle costs, one of the biggest and most-missed deductions for working agents.
Quarterly Estimated Tax Readiness
Monthly financials that show your true net income, so you (or your CPA) can size quarterly estimated payments and avoid an April surprise.
Monthly Financial Statements
A clean Profit & Loss and Balance Sheet each month, plus year-end books ready to hand straight to your tax preparer.
Who this is for
- +Residential or commercial agents paid on 1099 commission
- +Solo realtors juggling income and expenses across personal and business cards
- +Agents behind on books heading into quarterly or annual taxes
- +Top producers whose deal volume has outgrown a spreadsheet
- +Realtors who want every deduction captured without doing it themselves
How it works
Book a Free Call
A quick, no-pressure call to understand your business, your brokerage, deal volume, and how your income and expenses flow today.
We Set Up Your Books
We connect QuickBooks Online to your accounts and build a chart of accounts made for commission income, broker splits, and agent deductions.
Monthly Books & Reports
Each month we reconcile, categorize, and deliver financials that keep you ready for quarterly taxes and a smooth year-end.
Frequently Asked Questions
- How do you handle my commission income and broker splits?
- We record each commission as it comes in and account for your broker split so your books reflect what you actually keep per deal. That makes it easy to see your true earnings by month and across the year, instead of guessing from your bank balance.
- Can you help me capture realtor deductions like mileage and MLS fees?
- Yes. We build a chart of accounts around common agent expenses, mileage and auto, MLS and lockbox dues, marketing and signage, staging, CE, licensing, transaction coordinators, and home-office costs, and categorize them every month so they're documented and ready at tax time. We can't give tax advice, but we make sure your deductible expenses are tracked and your books are organized for your CPA.
- I'm a 1099 contractor, do you handle that differently?
- We keep your books set up for self-employment: tracking commission income against expenses to show your real net profit, organizing the 1099s your brokerage sends you, and giving you the monthly numbers needed to plan for quarterly estimated taxes. We don't file your taxes, but we hand your CPA clean, ready-to-file books.
- How much does bookkeeping for realtors cost?
- Monthly bookkeeping starts at $500/month, with a flat rate based on your transaction volume and number of accounts, no hourly surprises and no long-term contracts. If you're behind, a one-time Catch-Up & Cleanup starts at $750 with a flat quote after a free assessment.
- Do I need to be in Dumfries or Northern Virginia to work with you?
- No. Our service is 100% remote, handled through QuickBooks Online and secure bank connections, with calls by phone or video. We're based in Dumfries, VA and serve agents throughout Northern Virginia, DC, and Maryland, but there are no office visits or in-person meetings required.
Related services
Monthly Bookkeeping
Hand off your day-to-day books. We categorize transactions, reconcile your accounts, and deliver clean monthly financials, so you always know exactly where your business stands.
Catch-Up & Cleanup
Behind on your books? We untangle months, or years, of messy records, fix the errors, and hand you clean, tax-ready financials. Fast.
Ready to hand off your books?
Book a free 30-minute strategy call. No pressure, no commitment.
QuickBooks Certified · Based in Dumfries, VA