Service
Bookkeeping for Construction & Trade Contractors
Know exactly what each job is making. We keep clean, job-costed books for construction companies and trade contractors across Northern Virginia and the DMV, so you can bid with confidence and stop guessing at your margins.
Starting at $500/mo
Construction and trade bookkeeping is its own animal. Money moves in big, uneven chunks, a deposit here, a progress payment there, a stack of material invoices and subcontractor bills in between. Without job costing, it's almost impossible to tell which jobs are actually profitable and which ones quietly lost money. IBRA keeps your books organized by job, so every dollar of revenue, labor, materials, and subcontractor cost lands where it belongs.
We work with general contractors, remodelers, and trade pros, electricians, plumbers, HVAC, concrete, framing, landscaping, and more, across Prince William County and the wider DMV. As a QuickBooks Certified Partner, we set up your chart of accounts the way contractors actually need it: cost of goods sold split into materials, labor, subs, and equipment, with clean tracking for retainage, deposits, and 1099 subcontractors. The result is books you can bid from, financials a bonding agent or lender will accept, and a year-end file your CPA can file from without a scramble.
What you get
Job Costing & Profitability
We track income and costs by job, so you can see the real margin on every project, not just one lump P&L for the whole company.
Subcontractor & 1099 Tracking
Subcontractor payments tracked all year and organized for clean 1099-NEC filing, with W-9s on file so January isn't a panic.
Materials & Job Costs
Material purchases, equipment, and direct labor categorized into the right cost-of-goods buckets instead of getting lumped into overhead.
Deposits, Draws & Retainage
Customer deposits, progress draws, and retainage handled correctly so your revenue and receivables reflect what you've actually earned.
Bank & Card Reconciliation
Every bank and credit card account reconciled monthly, so your books match your statements and your job costs are based on real numbers.
Contractor-Ready Financials
Monthly Profit & Loss, Balance Sheet, and job-cost reports, the financials lenders, bonding agents, and your CPA actually ask for.
Who this is for
- +General contractors and remodelers running multiple jobs at once
- +Trade contractors, electrical, plumbing, HVAC, concrete, framing, landscaping
- +Owner-operators who use subcontractors and dread 1099 season
- +Contractors who win the bid but can't tell which jobs made money
- +Growing crews that need clean financials for bonding, loans, or licensing
How it works
Book a Free Call
A quick, no-pressure call to understand your trade, how many jobs you run, and how your books are set up today.
We Set Up Job Costing
We get QuickBooks connected, build a contractor-friendly chart of accounts, and structure your jobs so costs and revenue track cleanly by project.
Monthly Books & Job Reports
Each month we reconcile, categorize, and deliver your financials plus job-cost reporting. You focus on the work, not the paperwork.
Frequently Asked Questions
- Do you offer bookkeeping for construction companies in Northern Virginia?
- Yes. We provide remote bookkeeping for construction companies and trade contractors throughout Northern Virginia and the DMV. We're based in Dumfries, VA, and work with contractors in Woodbridge, Manassas, Prince William County, and across the region, all handled securely online through QuickBooks Online.
- Can you set up job costing in QuickBooks?
- Yes. Job costing is the core of contractor bookkeeping. We set up customers, jobs, and a cost-of-goods structure in QuickBooks Online that splits materials, labor, subcontractors, and equipment by project, so you can see the true profit on each job.
- How do you handle subcontractors and 1099s?
- We track every subcontractor payment throughout the year and keep W-9s on file, so your 1099-NEC filing at year-end is straightforward and accurate. Note that we handle the bookkeeping and organize the records; the 1099 filing itself is typically done by you or your CPA, and we make sure the numbers are ready to go.
- How much does bookkeeping for contractors cost?
- Monthly bookkeeping starts at $500/month. Your exact price depends on transaction volume, the number of jobs and accounts we track, and how much job-cost detail you need. We give you a flat monthly quote on your free call, no hourly surprises and no long-term contract.
- My books are a mess from busy season. Can you fix them first?
- Absolutely. That's very common in construction. We start with a one-time Catch-Up & Cleanup to get everything current and properly job-costed, then move you onto monthly bookkeeping so you stay on top of it through the next busy season.
Related services
Catch-Up & Cleanup
Behind on your books? We untangle months, or years, of messy records, fix the errors, and hand you clean, tax-ready financials. Fast.
Monthly Bookkeeping
Hand off your day-to-day books. We categorize transactions, reconcile your accounts, and deliver clean monthly financials, so you always know exactly where your business stands.
Ready to hand off your books?
Book a free 30-minute strategy call. No pressure, no commitment.
QuickBooks Certified · Based in Dumfries, VA